Records and Information Management

The main function of Records & Information Management (RIM), a division of the Office of the City Auditor and Clerk, is to develop and administer records and information management policies for the City of Sarasota, and to assist the various City Departments in understanding and applying those policies to their public records. Records and information management policies are governed by the State of Florida's General Records Schedules. GS1-SL is the schedule that addresses the majority of records and information generated by the City of Sarasota.

Records and information management includes the storage and disposition of paper documents that are considered public records. This process is managed by GainRM, the City's software program used to record, track the movements and determine the eligibility of public documents for destruction. RIM also directs the scanning of records with long term retention for digital storage.

Access to Public Records

Records & Information Management (RIM) administers eDocs, the City's electronic document storage system available through the City's website. This site gives City employees and the public the ability to view Ordinances, Resolutions, Contracts, Commission and Advisory Board Meeting agendas and minutes, the Domestic Partnership Registry and other documents.

Other areas of responsibility include the management and disposition of the City's Administrative Regulations, and the codification of all City Ordinances which are to be incorporated into the City Code or Zoning Code through Municipal Code Corporation. The full City Code and Zoning Code is available through www.municode.com.

For extensive records requests please call (941) 263-6112.

To submit a public records request follow this link: 

New Request

Records & Information Management (RIM) Facility

The Records & Information Management (RIM) Division maintains over 2,400 boxes of records in our office and storage facility at 1761 12th Street, Building D, Sarasota, FL 34236. This facility does not distribute hard copies of records directly to the public. Public records that are not available through eDocs may be obtained by contacting the pertinent City Department; please refer to our Frequently Asked Questions (FAQs) for more information. If you are unable to find the information you need the Records & Information Management staff areavailable to assist you by phone or email.

Records & Information Management (RIM) Staff Contact Information

• Nick Dazio, General Manager, Records: (941) 263-6108
• Arthur Mugan, Public Records Supervisor: (941) 263-6112
• Sherrelle Gilliam, Public Records Specialist: (941) 263-6107